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CW0000
Explorer
Nov 8, 2022 7:17 PM UTC
Question

Zoom Webinar Events - Automation to send webinar invitations via Outlook calendar?

   We typically send out Zoom webinar invitations from our Outlook calendar to better track who had accepted the invites. It'll also help the ones who tend to forget to click on the .ics file when the email is sent from the Zoom webinar events account to have it automatically added to their calendar. 

 

    Is there any automation available to download the panelist list as a .csv and use mail merge to send out each individual invites within Outlook? Are there any other options? It's such a chore having to manually copy and paste the info into an Outlook invite for each individual panelists.

 

    6 replies

    Ray_Harwood
    Partner
    Ray_Harwood
    Partner
    Nov 9, 2022 5:41 PM UTC

    Hi, @CW0000,

     

    Me too!  👍

     

    I keep hoping that someone will create a Marketplace app that does this easily and inexpensively.  I wouldn't mind paying -- but so far I don't see anything.

     

    All the data is there in the API... also for sending Join links to registered attendees.  I've used Zapier to grab registration data and send customized emails, but I think the panelists are stored separately.

     

    The problem with the method you described is that there is no download of CSV for Panelists.  Even for Registrants, the Join links are not in the downloadable CSV file... and there's no way I know of to generate them yourself.  Zapier grabbed Registrants through the API interface and dropped them in an Excel spreadsheet.

     

    I'll keep looking and let you know if I find anything!

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      Explorer
      CW0000Author
      Explorer
      Nov 9, 2022 5:58 PM UTC

      Thank you! I'm glad I'm the only one looking for this option. I'll submit a Zoom feature request to see if this is something that's being looked into.

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      Newcomer
      jsharkey
      Newcomer
      Jun 28, 2024 11:27 AM UTC

      Hmm... this would really be an improvement, as we do corporate Zoom webinars for those using MS, and would love to have the webinar confirmations add calendar events to their calendars. This is the closest thing I have seen, but appears to only work with Zoom meetings, not Zoom webinars: https://salepager.com/

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      Newcomer
      Mary73
      Newcomer
      Jul 3, 2024 1:15 AM UTC

      They have added support for webinars. We used it for a recent webinar and Salepager created an Outlook calendar invite is created for each registrant.

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        Newcomer
        jsharkey
        Newcomer
        Jul 3, 2024 9:04 AM UTC

        Thanks, Mary! Are there instructions anywhere for setting this up?

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